Data Retention Policy

Retention of official records

Procurement, financial, inventory, property, and accountability records may have different retention requirements. Confirm the applicable retention schedule with the authorized City records office before disposing of a record.

Disposal and deletion requests

Do not delete official records or attachments solely because a transaction is complete or an account is no longer used. Refer disposal, correction, and personal-data deletion requests to the designated records or privacy office for assessment and authorization.

Reviews, investigations, and copies

Check whether a record is needed for an audit, investigation, dispute, or other pending review before requesting disposal. Include exports, printed copies, archives, and backups when asking administrators how an approved disposal will be handled.

Retention periods

This page does not establish a fixed retention period or an automatic deletion schedule. Obtain the approved period and disposal procedure for the specific record category from the responsible City office.